Call for Abstracts Now Open. Submit by 11 February. Submit an Abstract
Early Bird Registration Open. BOOK YOUR PLACE
Frequently Asked Questions
Who is organising the Conference?
The National Association of Prospective Student Advisers (NAPSA) is the convenor of the 2025 NAPSA Conference. Further information on NAPSA can be obtained by visiting www.napsa.com.au.
Who should attend the Conference?
The primary audience for the 2025 Conference will include student advisers, student recruitment officers, coordinators, managers, directors in the higher education sector working in domestic markets. The Conference also attracts University Marketing, Admissions and Communications teams, including professionals from VTAC, UAC, SATAC (University Admission Centre’s) and Faculty Academics across all areas of study.
What are the Conference dates?
The Conference will be held on Thursday, 6 and Friday, 7 November, 2025. The Welcome Reception will be held on Wednesday, 5 November and the Conference Dinner on Thursday, 6 November, 2025.
How much does it cost to attend?
Full details of the delegate fees will be available on the 'Registration Fees' page of this website
Can I just attend one session on one day of the Conference?
No. The minimum registration for the conference is a Day Delegate Registration Package which covers one full day's conference attendance. Delegates cannot register to attend a single session or a half day session.
Can I cancel my registration?
If the cancellation is not received in writing, the registration fees will not be cancelled and full registration will still be payable.
What is the cancellation cut-off date?
Cancellations received in writing by the Conference Organisers before Wednesday, 24 September 2025 will be accepted and all fees refunded less an AUD$220 administration fee.
Cancellations received after this date cannot be accepted and will not be refunded, however, transfer of your registration to another person is acceptable. The full name, address details and emergency contact of the new delegate must be advised in writing to the Conference Organisers prior to the Conference. Online registration received by GEMS Event Management Australia are considered to be confirmed by the delegate. No tentative bookings will be accepted.
If I need to cancel my registration after the cancellation date, can another person from my organisation attend in my place?
Can I get a refund if I do not attend the Conference?
No refunds will be made for non-attendance at the Conference and any unpaid registration fees will still be payable.
In the case of medical emergency which has caused a registered delegate to not attend the Conference, the Conference Organisers must be provided with a medical certificate or appropriate documentation before any refund will be considered. Where the Conference Organisers are advised of a situation after the Conference, and a refund is deemed to be appropriate, the delegate must still pay the administration fee along with any catering charges incurred as a result of their registration for all catering events at which they were scheduled to attend.
Can I cancel my accommodation booking?
Cancellation Policy: Accommodation Cancellations made after Friday, 5 September 2025 may incur a cancellation fee. Accommodation Cancellations made after Friday, 3 October will incur a cancellation fee equal to 100% of the total accommodation fee. No refunds will be made for non attendance and any unpaid accommodation fees will still be payable.
Can I register after the registration closing date?
Registrations will close at midnight on Friday, 24 October 2025 in order to finalise all arrangements for the Conference. Late registrations may be accepted for the Conference. Late registrations may be accepted after this date by contacting GEMS Event Management Australia and a late fee of AUD$55 will be applied. Delegates who choose to register onsite will be required to pay for all related costs immediately, by cash or by credit card. Receipts will be sent to the delegate concerned after the Conference. The Organisers cannot guarantee that collateral, such as satchels, will be available to late registering delegates and there is a risk that social program functions may be fully subscribed.
Registrations will close at midnight on Friday, 24 October 2025 in order to finalise all arrangements for the Conference. Late registrations may be accepted for the Conference. Late registrations may be accepted after this date by contacting GEMS Event Management Australia and a late fee of AUD$55 will be applied. Delegates who choose to register onsite will be required to pay for all related costs immediately, by cash or by credit card. Receipts will be sent to the delegate concerned after the Conference. The Organisers cannot guarantee that collateral, such as satchels, will be available to late registering delegates and there is a risk that social program functions may be fully subscribed.
Registration fees do not include insurance of any kind for delegates. It is strongly recommended that participants take out their own general travel insurance. It is suggested that the insurance policy should also cover loss of fees/deposit, airfares, accommodation charges, medical expenses, loss or damage to personal property and repatriation expense.
The insurance should cover loss arising from the cancellation of the Conference by the organisers or a person’s inability to attend due to any reason whatsoever. No responsibility is taken by the Conference Organisers for any person not holding insurance.
Registration fees do not include insurance of any kind for delegates. It is strongly recommended that participants take out their own general travel insurance. It is suggested that the insurance policy should also cover loss of fees/deposit, airfares, accommodation charges, medical expenses, loss or damage to personal property and repatriation expense.
The insurance should cover loss arising from the cancellation of the Conference by the organisers or a person’s inability to attend due to any reason whatsoever. No responsibility is taken by the Conference Organisers for any person not holding insurance.
How do I get to the venue?
Please visit the 'Venue' page on the Conference Website for full details of the venue and travel options.
Please visit the 'Venue' page on the Conference Website for full details of the venue and travel options.
What is the cost of parking at the venue?
Please visit the 'Venue' page on the Conference Website for full details of the parking charges at the venue.
Please visit the 'Venue' page on the Conference Website for full details of the parking charges at the venue.
Will there be Disabled Facilities available at the venue?
Disclaimer
In the event of industrial disruptions, GEMS Event Management Australia Pty Ltd cannot be held responsible for any losses incurred by delegates. The program is correct at the time of printing, but the organisers reserve the right to alter the program as is deemed necessary.
Key Dates
November 2024
12 November - Call for Abstracts Open
28 November - Early Bird Registration Opens
22 April - Program Launch
30 June - Early Bird Registration Closes
1 July - Standard Registration Opens
November 2025
6 November NAPSA 2025 Day 1 and Conference Dinner
7 November - NAPSA 2025 Day 2
Conference Convener
National Association of Prospective Student Advisers
www.napsa.com.au
Conference Secretariat
GEMS Event Management Australia
ABN 30 615 654 629
Contact us
For all registration and accommodation inquiries call
02 9744 5252 or email: registration@gemsevents.com.au
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