We do not share personal information with anyone except as described below. We may share Personal Information as required or as permitted by law, such as:

• with regulatory authorities, courts, and governmental agencies to comply with legal orders, legal or regulatory requirements, and government requests;
• with our Service Providers who perform services for us and help us operate our business (we require Service Providers to safeguard Personal Information and only use your Personal Information for the purposes we specify);
• with our Clients for whom we act as their legal agent; 
• with our Sponsors and Exhibitors, when you have given your consent.

We use administrative technical and physical security measures to protect your Personal Information. These measures include computer safeguards and secured files and facilities. We take reasonable steps to securely destroy or permanently de-identify Personal Information when we no longer need it.

We do not distribute your information to third parties, other than our Clients, Sponsors and Exhibitors. Information distributed to Clients, Sponsors and Exhibitors, is only for the purposes of providing final reporting for the event that you attend.  Information provided to Sponsors and Exhibitors is only done if you have given us permission to do so.

We will keep your Online Information only as long as we must to deliver our products and services, unless we are required by law or regulation or for litigation and regulatory investigations to keep it.

You will always have a right to access, update, and change or correct your Personal Information. If you want to do so, or if you have any questions about how we process your Personal Information, please contact GEMS Event Management Australia on +61 2 9744 5252.

You have choices about how GEMS Event Management Australia uses your information, such as how we market to you or how we manage Cookies and Similar Technologies. If you do not want us to collect information about you using Cookies & Similar Technologies you can disable or delete them. Most computer systems and browsers offer their own privacy settings. We encourage you to use them to enhance your choices. Most browsers’ advanced settings (such as those in Internet Explorer, Google Chrome or Safari) allow you to disable Cookies & Similar Technologies. Important - If you do disable or delete Cookies & Similar Technologies, some site features and services may not work. You will need to manage your settings for each computer and browser you use to access the Internet.

GEMS Event Management Australia will provide you with marketing communications about events in your professional sector e.g. if you attend a SEPLA Conference we will provide you with marketing information about similar state or national conferences targeted at your professional sector. 

If you choose to not receive marketing communications from us, we will honor your choice. Please be aware that if you choose not to receive such communications, we may also be unable to send you information about other activities of our clients.  However, if you contact us directly via email we are able to block you from receiving marketing information about a particular Conference, while retaining your information on our Association database.  We will still communicate with you in connection with servicing your association membership, fulfilling your requests, or administering any event or activity in which you have elected to participate.

Aggregated Information - data or information relating to multiple people which has been combined or aggregated. Aggregated Information includes information that we create or compile from our conference evaluations.

Cookies and Similar Technologies - a cookie is a small data file that an app or website transfers to your computer's hard drive.  Our Service Providers may place cookies when you use their websites or apps. We may also place cookies when you make purchases, request or personalize information, or register for certain services. If you accept these cookies, you may give us access to information about your interests. We may use that information to personalize your experience. Similar technologies such as web beacons, pixels, gifs, and tags also do the same thing. We use the term Cookies and Similar Technologies in this statement to refer to all technologies that collect information in this way.

De-identified Information - data or information used in a way that does not identify you to a third party. We often derive De-Identified Information from Conference evaluations.

Online Information - data or information which may include Personal Information, Aggregated Information and De-Identified Information collected on the websites and apps of our Service Providers.

Personal Information - means information or an opinion about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion (such as name, address or telephone number).

Service Providers - any vendor, third party and/or company that performs business operations on our behalf, such as Bank of South Australia, MIE Software, Dun and Bradstreet, Oxford Abstracts, Constant Contact, GetResponse or Icontact.  These services include, but are not limited to  printing, mailing, and other communications services, marketing, data processing, servicing or collections.