Privacy Policy

Effective Date: 1st March 2022. 

At GEMS Event Management Australia, we are committed to safeguarding your privacy. We want you to know how we may collect, use, share, and keep information about you and the choices that are available to you. 

This online privacy statement applies to the GEMS Event Management Australia Pty Limited, or any Conference Websites created by our company or our Service Providers, online applications that run on smart phones, tablets, and other mobile devices (“apps”) as well as your use or access of any of our online services or content and other online programs that we offer in conjunction with our Conferences provided by GEMS Event Management Australia or our Service Providers. 

Since we may change this online privacy statement, we recommend that you check the current version available from time to time. If we make changes to this statement, we will update the Effective Date at the top of this page. 

What's in this Online Privacy Statement? 

How do we share your information? 

Some Online Information is Personal Information. 

How we treat your Personal Information? 

How we handle Aggregated Information and De-identified Information? 

Aggregated Information or De-identified Information does not identify you individually; it helps us to analyse patterns among groups of people. We will only share Aggregated Information or De-identified Information with our Clients for the same reasons as we might share Personal Information. 

How do we keep and safeguard your information? 

We use administrative technical and physical security measures to protect your Personal Information. These measures include computer safeguards and secured files and facilities. We take reasonable steps to securely destroy or permanently de-identify Personal Information when we no longer need it. 

We do not distribute your information to third parties, other than our Clients, Sponsors and Exhibitors. Information distributed to Clients, Sponsors and Exhibitors; it is only for the purposes of providing final reporting for the event that you attended. Information provided to Sponsors and Exhibitors is only done if you have given us permission to do so. 

We will keep your Online Information only as long as we must to deliver our products and services unless we are required by law or regulation or for litigation and regulatory investigations to keep it. 

What are your choices? 

You will always have a right to access, update, and change or correct your Personal Information. If you want to do so, or if you have any questions about how we process your Personal Information, please contact GEMS Event Management Australia on +61 2 9744 5252. 

You have choices about how GEMS Event Management Australia uses your information, such as how we market to you or how we manage Cookies and Similar Technologies. If you do not want us to collect information about you using Cookies & Similar Technologies, you can disable or delete them. Most computer systems and browsers offer their own privacy settings. We encourage you to use them to enhance your choices. Most browsers’ advanced settings (such as those in Google Chrome or Safari) allow you to disable Cookies & Similar Technologies.  

Important - If you do disable or delete Cookies & Similar Technologies, some site features and services may not work. You will need to manage your settings for each computer and browser you use to access the Internet. 

What are your choices about how we directly market to you? 

GEMS Event Management Australia will provide you with marketing communications about events in your professional sector e.g., if you attend a Legal Conference, we will provide you with marketing information about similar state or national conferences targeted at your professional sector. 

If you choose to not receive marketing communications from us, we will honour your choice. Please be aware that if you choose not to receive such communications, we may also be unable to send you information about other activities of our clients. However, if you contact us directly via email, we are able to block you from receiving marketing information about a particular Conference, while retaining your information on our Association database. We will still communicate with you in connection with servicing your association membership, fulfilling your requests, or administering any event or activity in which you have elected to participate. 

Do you have questions about the online privacy statement or how we process your personal information? 

You will always have a right to access, update, and change or correct your Personal Information. If you want to do so or if you have any questions about how we process your Personal Information, please contact GEMS Event Management Australia on +61 2 9744 5252 or email jmcgraw@gemsevents.com.au. 

Glossary 

Aggregated Information - data or information relating to multiple people which has been combined or aggregated. Aggregated Information includes information that we create or compile from our conference evaluations. 

Cookies and Similar Technologies - a cookie is a small data file that an app or website transfers to your computer's hard drive. Our Service Providers may place cookies when you use their websites or apps. We may also place cookies when you make purchases, request, or personalize information, or register for certain services. If you accept these cookies, you may give us access to information about your interests. We may use that information to personalize your experience. Similar technologies such as web beacons, pixels, gifs, and tags also do the same thing. We use the term Cookies and Similar Technologies in this statement to refer to all technologies that collect information in this way. 

De-identified Information - data or information used in a way that does not identify you to a third party. We often derive De-Identified Information from Conference evaluations. 

Online Information - data or information which may include Personal Information, Aggregated Information and De-Identified Information collected on the websites and apps of our Service Providers.  

Personal Information - means information or an opinion about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion (such as name, address, or telephone number). 

Service Providers - any vendor, third party and/or company that performs business operations on our behalf, such as St George, EventsAIR, QuestionPro, Constant Contact, eWay, TouchPoint. These services include, but are not limited to printing, mailing, and other communications services, marketing, data processing, servicing, or collections.