Terms and Conditions
All invoices are payable net 21 days from the date of invoice. For registrations made within 21 days from the first day of the Conference on Monday 9 October 2023, invoices must be settled by Monday 2 October 2023.
ALL CREDIT CARD PAYMENTS WILL INCUR A SURCHARGE as outlined below:
Visa: 0.90%
Mastercard: 0.87%
Amex: 1.73% + 20c Transaction Fee
Registration Cancellations:
All cancellations must be advised to GEMS Event Management Australia in writing via email before the cancellation can be processed. Cancellations will not be deemed to be received until you have written confirmation from GEMS Event Management Australia. If you have not received acknowledgement within five (5) business days, please contact GEMS Event Management Australia on +61 2 9744 5252. If the cancellation is not received in writing, the registration fees will not be cancelled and full registration will still be payable.
Registration Cancellations received in writing by the Conference Organisers by Friday 25 August 2023 will be accepted and all fees refunded less an AUD$125 administration fee. Cancellations received after this date cannot be accepted and will not be refunded, however, transfer of your registration to another person is acceptable. The full name, address and emergency contact details of the new delegate must be advised in writing to the Conference Organisers at least 5 days prior to the Conference.
Online registration received by GEMS Event Management Australia are considered to be confirmed by the delegate. No tentative bookings will be accepted. No refunds will be made for non-attendance at the Conference and any unpaid registration fees will still be payable.
Registration fees do not include insurance of any kind. It is strongly recommended that participants take out their own general travel insurance. It is suggested that the insurance policy should also cover loss of fees/deposit, airfares, accommodation charges, medical expenses, loss or damage to personal property and repatriation expense. The insurance should cover loss arising from the cancellation of the Conference by the organisers or a person’s inability to attend due to any reason whatsoever. No responsibility is taken by the Conference Organisers for any person not holding insurance.
In the case of a medical emergency which has caused a registered delegate to not attend the Conference, the Conference Organiser must be provided with a medical certificate or appropriate documentation before any refund will be considered. Where the Conference Organisers are advised of the situation after the Conference, and a refund is deemed to be appropriate, the delegate must still pay the administration fee, along with any catering and collateral charges incurred for all events at which they were scheduled to attend.
EVENT PHOTOGRAPHY CONSENT
A professional photographer has been engaged to take photos at the conference for the purpose of future publication and event promotion.
By processing this registration, attendees give permission for photos or videos taken as part of the National Boys’ Education Conference 2023 to be used now or in the future for the purpose of external communication, including advertising or marketing as well as posted on conference related social media accounts. Once registered, if you would like to withdraw consent for the use of images that include you, please email your request to registration@gemsevents.com.au prior to the conference.
GOVERNMENT-IMPOSED RESTRICTIONS – EVENT POLICY
This event will comply with government requirements for health and safety as applicable at the time. This may mean that the format of presentations may change, depending on the circumstances. GEMS Event Management Australia will provide earliest possible notice to all stakeholders should this be necessary.
This event is planned as an in-person event. If an in-person event is unable to proceed due to government-imposed health department restrictions, we will consider our options to either move to a virtual delivery platform or postpone to another time.
If due to government restrictions, the conference is held on the same dates but delivered in a virtual format, all registrations will be transferred to the virtual delivery platform. Cancellations after such time are still subject to our standard Terms and Conditions of Cancellation.
If the Conference has to be postponed due Government-imposed health department restrictions, delegates will be notified immediately, and their registration transferred to the new date. If the new date is unsuitable, your registration will be refunded in full.
If you are unable to travel to the Conference due to Government imposed travel restrictions, you will be offered a full refund of your registration cost. Accommodation refunds will be subject to the hotel cancellation policy, with refunds due to Government imposed travel restrictions at the Hotel’s discretion.
The event organisers are not liable for any delegate, exhibitor, or partner travel and/or accommodation arrangements made, with the exception of those booked through the event registration form. Personal insurance policies should be referred to in these circumstances.
