Partner Booking Form

- Exhibition space will be allocated on a ‘first come, first served’ basis. Spaces will be allocated in order of your preferences on the online booking form. Where only one preference is provided, and that space has already been sold, a space will be allocated as close as possible to the desired location. - Payment does not have to accompany the booking form; however, payment terms and conditions must be adhered to else the space may be released for sale to another exhibitor. - Upon receipt of the signed booking form, the Summit Organiser will confirm entitlements in writing and forward a booking confirmation along with a tax invoice. - The full amount of the booking must be paid within 30 days from the date of invoice and by no later than 1 month prior to the Summit. - For late bookings, the full amount of the booking must be finalised within 48 hours of the invoie date. No exhibitor will be allowed to occupy the allocated exhibition space until all monies owing to the Summit Organiser are paid in full. - All amounts are payable in Australian Dollars. Cheques must be made payable to GEMS Event Management Australia. Direct Debits are to be made to the account number listed on the bottom of the Tax invoice. - All credit card payments will incur a credit card processing fee. Fees are Visa: 1.30% Mastercard: 1.27% Amex: 2.13% + $0.20 transaction fee - All payments must include 10% Goods and Services Tax. - Acceptance of partnership and exhibition bookings is at the discretion of the Summit Organising Committee. - Partners/Exhibitors are not permitted to assign, sublet, or apportion the whole or any part of their package/booked space unless prior consent in writing from the Summit Organisers is provided. - Partners wishing to co-promote their brand within a booked exhibition space must request permission and receive approval from ALPMA. Approved Co-partners will incur an additional fee of $5,000+GST per company (max. 3 companies per space). Additional fee includes one (1) partner registration for the full event, website listing as a co-partner and listing within the Summit app only. All other partnership entitlements will be applied to the brand of the partner the booking was received from and cannot be shared between co-partner brands. Any partner branding at the event that has not received prior approval from ALPMA will be required to make immediate payment of the additional fee of $5,000+GST per additional brand/co-partner. - Public Liability insurance for the period of the exhibition will be arranged for all exhibitors with a stand. Exhibitors are required to complete their insurance application form upon receipt of booking confirmation, and no later than the deadline date specified in the Partner Portal. - The Summit Organiser reserves the right in unforeseen circumstances to amend or alter the exact site or location of the stand and the exhibitor undertakes to agree to any alteration to the site or the space reallocated by the Summit Organiser. - The Summit Organiser reserves the right to change/alter any activation locations or type based on interest or lack there of. - The Summit Organiser reserves the right to change the exhibition floor layout if necessary. - The Summit Organiser agrees to provide the exhibitor with an Exhibition Manual. - The Summit Organiser reserves the right to refuse any person including exhibitor staff, representatives, visitors, contractors and/or agents’ entry to the exhibition if they do not hold a Summit name badge. - The Summit Organiser will arrange security onsite, if required by the venue, during the period of the exhibition but will accept no liability for loss or damage. - The Summit Organiser will not be liable and makes no guarantee of the number of visitors to the exhibition. Equally, the Summit Organiser will not be accountable for the level of commercial activity generated. - The exhibitor must comply with all the directions/requests issued by the Summit Organiser including those outlined in the Exhibition Manual. - The exhibitor will not display or exhibit in such a manner as to obstruct or affect neighbouring exhibitors. This includes blocking or projecting light, impeding, or projecting into aisles or neighbouring exhibition spaces. - The exhibitor agrees to adhere to all Summit venue rules and regulations. - The exhibitor agrees to adhere to ALPMA’s Partner Code of Conduct. - Official contractors will be appointed by the Summit Organiser to undertake stand construction, freight forwarding (if applicable) supply of furniture, electrics, and IT Equipment. This is for insurance and security reasons. - Discounts for any entitlements not used or required will not be provided. - Any partners receiving the opt-in delegate list acknowledge that they're receiving it in accordance with privacy regulations and that under no circumstances is the list to be shared with any another companies - The exhibitor will submit plans and visuals of custom designed exhibits, if applicable, to the Summit Organiser by no later than the deadline date specified in the Partner Portal. Exhibitors failing to do so may be denied access to the exhibition to build or may be required to cease building. - All bookings are subject to approval by the Summit Committee. The Partner will not withhold, set off, withdraw, cancel, alter, or reduce payment of an amount of moneys payable under this Contract. However, the Host Organisation may, in its sole discretion, grant partial refunds to Partners who give the Host Organisation written notice of their intention to withdraw from the Summit as follows: If the Number of Months’ written notice before the start of the Event is as follows, then the amount of potential refund may be as set out below: More than 3 months – 70%; or More than 2 months to 3 months – 20%; or 2 months or less – 0% If the Event is cancelled, postponed, rescheduled or materially altered due to circumstances beyond the reasonable control of the Conference Organiser (including but not limited to natural disasters, government restrictions, public health events, industrial disputes or venue unavailability), the Conference Organiser reserves the right to transfer the booking to a new date, provide a credit toward a future event, or provide a partial refund at its discretion. No automatic refunds will be provided in the event of postponement or rescheduling. The Conference Organiser reserves the right to amend these Terms and Conditions where reasonably required, without notice.